Safeguarding and GDPR

 

Forms regarding Safeguarding on the Methodist Church in Britain website (2018)

Confidentiality Agreement and Privacy Notice Monitoring and Support Group Member

The privacy notice should be supplied to any party offering to act as a member of a Monitoring and Support group.  The confidentiality notice  should be signed prior to engagement with the group and returned to the District Safeguarding Officer. July 2018.

Monitoring and Support Group Subject Privacy Notice and Information Receipt

This form should be supplied to all those about whom a safeguarding concern has been raised and as a result are now engaging in a Monitoring and Support Group.  It contains a GDPR compliant privacy notice and an information receipt. July 2018.

Safeguarding Risk Assessment Privacy Notice and Information Receipt Contributor

This form should be supplied to any party contributing to a safeguarding risk assessment who is not the subject of the concern.  It informs them of their data rights.  It also provides an opportunity for the contributor to express communication and support preferences.  They should also be supplied with the relevant information leaflet about the process. July 2018.

Safeguarding Risk Assessment Privacy Notice and Information Receipt Subject

This form should be supplied to the subject of a safeguarding risk assessment.  It informs them of their data rights.  It also provides an opportunity for the subject to express communication and support preferences.  They should be supplied with the relevant information leaflet about the process, in addition to this form. July 2018.

Safeguarding Concern Privacy Notice and Information Receipt Reporting Person

The privacy notice should be supplied to anyone reporting a safeguarding concern who is not the party to which the concern applies or any party providing information about that concern.  The information receipt may be used to confirm communication and support preferences where not already requested by other means. July 2018.

Safeguarding Concern Privacy Notice and Information Receipt Subject

The privacy notice should be supplied to anyone who is subject to a safeguarding concern.  The information receipt may be used to confirm communication and support preferences where not already requested by other means. July 2018.

SGC/1 Safeguarding Contract Information Summary

This form should be used to collate information to support introduction of a safeguarding contract where there is an automatic requirement under standing orders 010 prior to a party engaging with the Methodist Church. It should be used in conjunction with SGC/2 & 3. January 2019.

SGC/2 Safeguarding Contract Summary of Risks

To summarise risks to support introduction of a safeguarding contract where there is an automatic requirement under standing order 010 and 690 for engagement in church activities.  The summary of risks should be based on information collated via SGC/1. January 2019.

SGC/3 Safeguarding Contract Template

This form should be used to produce a safeguarding contract following completion of SGC/1 & 2 or following the decision of a Safeguarding Panel that a safeguarding contract is required. January 2019.

SGC/4 Safeguarding Contract Annual Review Form

To be completed on annual basis for all safeguarding contracts. January 2019.

SGC/5 Safeguarding Contract District Risk Assessment to Remove/Change Safeguarding Contract

This form should be completed when a review has been initiated (standing order 690A) and a risk assessment is required to be considered by a Safeguarding Panel. January 2019

Use of Photography and Video - Information Sheet and Consent Form for Young People (12 and Over)- updated Nov 2019

This template can be edited to suit local circumstances.

Use of Photography and Video - Information Sheet and Consent Form for Parents and Carers - Updated Nov 2019

This template can be edited to suit local circumstances

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